Recruitment Procedures

The Law Society sets out Procedures governing the recruitment of students for summer positions in the City of Toronto as well as Procedures for the recruitment of articling candidates across the province of Ontario. These Procedures are binding on members, students and licensing process candidates and are to be followed in letter as well as in spirit.

Procedures Governing the Recruitment of Students for Summer 2017 Positions in the City of Toronto 

2017-2018 Articling Recruitment Procedures  

Summary of Hiring Practice Guidelines

 

Explanatory Note – Recent Adjustments to the Recruitment Procedures

The Law Society of Upper Canada has recently introduced several adjustments to the documents which govern law student recruitment in Ontario (the “Recruitment Procedures”). These adjustments are informed by feedback received from lawyers, firms, students and law schools, and take effect in the “2017/2018 Articling Recruitment Procedures” (hereafter referred to as the “Articling Procedures”) and the “Procedures Governing the Recruitment of Students for Summer 2017 Positions in the City of Toronto” (the “Summer Procedures”).

Brief descriptions of each substantive adjustment to the Recruitment Procedures are provided below. Participants in law student recruitment are encouraged to review the relevant Recruitment Procedures documents in full, and to contact the Law Society should they require any clarification or assistance.

Facilitating Remote Interviewing:

New content has been added to both Recruitment Procedures documents in order to facilitate remote interviewing (i.e. by telephone, videoconference, or other remote online communication platform). This content makes clear that interviews conducted remotely remain subject to the same requirements and guidelines that apply to interviews conducted in person.

The new and revised procedures relating to remote interviewing may be found in the Articling Procedures at Section B.3, and in the Summer Procedures at Sections A (definition of “on-campus interview”), B.3 and C.2.

Clarifying Early Offer Procedures (formerly “Intention to Offer”):

The “intention to offer” procedures have been substantially revised in both Recruitment Procedures documents, and are now referred to as “early offers”. These revisions codify and clarify existing practices, and provide more specific and detailed guidance as to how these “early offers” may be made by firms and treated by students.

The new and revised procedures relating to early offers may be found in the Articling Procedures at Sections A (definition of “early offer”) and B.9, and in the Summer Procedures at Sections A (definition of “early offer”) and C.8.

Adjusting the Time for Making Offers during Designated Interview Weeks in Toronto:

The dates and times that offers are allowed to be made during designated interview weeks in Toronto have been adjusted in both Recruitment Procedures documents. The designated interview weeks will now include a “cooling off period” between the time until which interviews are allowed to be conducted (5:00 p.m. on the Wednesday) and the time at which firms may begin to communicate offers to students (8:00 a.m. on the Thursday). During the “cooling off period”, firms are prohibited from contacting students and students are prohibited from contacting firms. Offers made at or after 8:00 a.m. on the Thursday must be allowed to remain open until at least 4:00 p.m. that day.

The new and revised procedures relating to the time for making offers and the “cooling off period” may be found in the Articling Procedures at Sections C.5 and C.6, and in the Summer Procedures at Sections C.3, C.7, D.2, D.6 and D.7.