Registration Information for Paralegal Candidates Entering the 2017-18 Licensing Cycle

(revised January 2017)

Welcome to the Paralegal Licensing Process. 

This section provides information for candidates who have already submitted both parts of the application to the Licensing and Accreditation Department. It contains general information about the Paralegal Licensing Process including the Paralegal Licensing Examination and the study materials. It also contains time sensitive deadlines and dates of importance. You must read this information thoroughly along with the Licensing Process Policies and Licensing Examination policy and protocols available online. Please note that deadlines refer to business days, not calendar days, unless otherwise noted.

A. Communication with the Law Society
B. Fees and Payment
C. Study Materials and the Candidate Photo Identification Card
D. Paralegal Licensing Examination
E. Good Character
F. Accommodations
G. Licensing
H. Contacting the Law Society


A. Communication with the Law Society

Your online web account is the primary means of communicating with the Law Society from the time you submit your application until you become licenced to practise.

You are strongly advised to login to your web account at least once a week to review information from the Law Society regarding the Licensing Process. Fee invoices and receipts, information on Licensing Examinations, examination results, study material and licensing requirements are among the many critical messages sent through your web account. You can also communicate with the Licencing Process staff through your web account. Replies are typically provided within two business days of receipt. Your username and password must be kept confidential as it is unique to you. Using your web account, you can update your address, check your account balance as well as pay your fees. It is critical that you ensure the contact information in your web account (mailing address, telephone number, email address etc.) is up to date at all times.

In your web account you may also view the status of documents you have submitted under your “My Status” page. Please note that the approval of received documents may take up to 10 business days.

You will find your personal and confidential candidate identification number in your web account. You must reference this number when corresponding with the Law Society. 

Please ensure that your candidate identification number, username and password are kept confidential at all times. 

 

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B. Fees and Payment

If you applied by the December application deadline, and submitted all your required documents, information regarding your fees and invoices will be posted in your web account in February 2017. Please also review the “Fees and Forms” page and the Fees schedule for information on fees to be invoiced.

This information will include the Licensing Process fee invoice and details on payment methods and options. At this time, the fee for the Paralegal Licensing Examination includes one sitting of the Licensing Examination, a copy of the Licensing Examination study materials and the Law Society candidate photo identification card.

Upon receipt of an invoice, please submit payment online by the applicable deadline. 

Payments received by the Law Society are normally applied to a candidate’s balance within 48 hours of payment (with the exception of peak periods in May/June and November/December of each year). Note that in addition to the fees and Statement of Field Placement you submit, all final transcripts must be received by the Law Society from your educational institution prior to the 30 business day deadline in order to be eligible to write the examination.

Monthly Payment Plan 

You may select to pay your Licensing Examination fee in accordance with the Law Society's Monthly Payment Plan. The Monthly Payment Plan section under "Fees and Forms" outlines the monthly payment plan and deadline to apply for the plan. It also includes a link to the Monthly Payment Plan Enrolment Form. Any new invoices billed to your account can be added to the payment plan if indicated in writing to the Accounts Office. Such additions would mean an increase in your monthly payment.

Please carefully review the payment plan selected so that you are aware of when the final payment is to be made, after which point you may be eligible for licensing. 

Please note that if you select this payment option all outstanding fees must be paid in full before you are licensed. An administrative fee is applicable for the administration of this service.

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C. Study Materials and the Candidate Photo Identification Card

Study materials will be available online May 29, 2017 onward, provided the study material invoice is paid. You will also be able to pick up materials in person during the scheduled distribution period (indicated below) or place an order online to have the materials shipped. Note that a fee must be paid to the shipping company for this shipping service.

If you intend to pick up materials in person, do not place an online shipping request and ensure you have paid your fees before you arrive at the Law Society to pick up materials during the distribution week. 

NOTE: If you apply well after the deadline or do not pay in time to collect materials during the prescribed distribution period, you are expected to access the materials online and print them or, request a shipment from the shipping company and pay the applicable shipping fee. 

In-Person Pick-up

In-person pick up from the Materials Distribution Room in the basement of the Law Society will be on the following dates/times only:

May 29- June 2, 2017

9:30 am - 5 pm (closed 12:30-1:30 pm)

Online Access

Once you are eligible to receive access to the online materials you will be provided with instructions on how to access the materials through your online account. The information will be sent on May 29, 2017 at approximately noon time.

 

Shipping Requests

Details on how to order materials for shipment will be sent to your online account on May 29, 2017 at approximately noon time.

Your Law Society candidate photo identification card will be distributed with your materials. It is important you keep this card in a secure place and inform the Law Society immediately if you suspect it has been lost or stolen. Lost or stolen candidate photo identification cards must be replaced by contacting the Licensing Process staff at the Law Society and a fee of $15 (plus applicable taxes) will be charged. These cards include an expiry date. It is the candidate's responsibility to ensure their card is valid on the Licensing Examination date.

If you do not pick up materials in person or request a shipment of your materials your candidate identification card will be available to be picked up at the examination site in Toronto. Please ensure you bring valid government issued identification in order to pick up your card at the examination site. Once again, you must present valid government issued photo ID.

Expired cards may be replaced free of charge, upon request. Requests to re-issue expired cards must be received in writing at least three weeks prior to the examination date.

This card must be presented at all Licensing Examination locations.

 

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D. Paralegal Licensing Examination

You must successfully complete the Paralegal Licensing Examination as part of your licensing requirements. The exam is open-book, and multiple choice. It is 7 hours in length and divided into two parts.

Candidates may request accommodation in the Lawyer Licensing Process based on a condition that arises from an enumerated ground listed in the Human Rights Code, R.S.O. 1990, c. H.19. For further information please see section F below, or Accommodations

Preparation for the Licensing Examination is through self-study of the Licensing Examination study materials provided by the Law Society, once the material fee is paid and materials have been released. As the examination is open book, you will be permitted to mark up your study materials and bring them to the Testing Area. However, you will not be permitted to leave the examination location with these materials. All materials you bring into the Testing Area must remain in the Testing Area upon completion of the examination (including all study materials, dictionaries, etc.).

You must ensure you submit all required documents and fees, at least 30 business days prior to the Licensing Examination date in order to ensure you are registered for the examination. You are reminded to diarize that a final transcript must be sent directly from your institution to the Law Society and the Statement of Field Placement Form must be sent by you to the Law Society as part of your registration requirement.

The Paralegal Licensing Examinations are scheduled in August, October and February of each Licensing Cycle. Please see the detailed information regarding the examination on the Licensing Examination section of the website. It includes specific information on dates, times, locations, rules and protocols, instructions and detailed descriptions of the entry level competencies tested on the Licensing Examination.

Each candidate will be required to present a valid Law Society photo identification card at any sitting of the Licensing Examination. All examination and study material fees billed to your account must be paid in order to write the Licensing Examination. 

Your Licensing Examination result will be sent to your Law Society web account approximately 6-8 weeks after your examination date. If you are unsuccessful, you will be permitted to register, pay and rewrite within the same Licensing Year for one of the other scheduled sittings. You will be required to download and print another set of study materials from your online account if you are rewriting in the same Licensing Cycle. If you are rewriting in a different Licensing Cycle you will be invoiced and must pay for a revised set of study materials.

 

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E. Good Character

The Law Society Act requires that an applicant for admission as a licensee of the Law Society of Upper Canada be of good character. This is an ongoing requirement for applicants throughout their licensing term.

In the application to be registered into the Lawyer Licensing Process or Paralegal Licensing Process, all applicants must answer questions which assist the Law Society in determining whether the applicant is of good character. These questions allow applicants to self-report conduct or circumstances that may raise issues about the applicant’s character. If an applicant provides an affirmative answer to any of these questions, the applicant must provide full and detailed particulars (which may include supporting documentation). 

After submitting an application to be registered into the Lawyer Licensing Process or Paralegal Licensing Process, applicants must immediately notify the Licensing and Accreditation Department in writing if their answers to any of the good character questions have changed at any time during their licensing term. A “Good Character Amendment Form” is available online.

Please note that you cannot be licensed until your good character status is clear. More information is available online at the Good Character section of the website.

 

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F. Accommodation

Candidates in the Paralegal Licensing Process may request accommodation based on a condition that arises from an enumerated ground listed in the Human Rights Code, R.S.O. 1990, c. H.19. The Law Society can provide accommodations to candidates registered for the Licensing Examination.

In order to receive accommodations for a Licensing Examination, candidates will be required to submit the following documents: (1) an Accommodation Request Form; (2) a Supporting Documentation Form for Medical Professionals Recommending Accommodation (where applicable); and (3) an Agreement and Undertaking regarding Licensing Examination Accommodation. If you received an accommodation in the past through your college based on a condition that arises from an enumerated ground, please also include documentation outlining the previous arrangement(s). Proof of prior accommodation is not a guarantee of the same accommodation in the Licensing Process, as all requests are assessed individually and within the context of the Licensing Process. All identifiable information is held in strict confidence and will not be released to anyone without your written consent. 

The Law Society of Upper Canada's policy regarding accommodations for candidates is available on the Policy and Procedures for Accommodations page).

For further information about Accommodation please contact Examination Administration at: examinationaccommodation@lsuc.on.ca

IMPORTANT: SUBMISSION DEADLINE - All requests and supporting documentation must be received in Examination Administration 30 business days prior to the Licensing Examination. For deadlines, see the Accommodations page.

 


G. Licensing

To meet the requirements for licensing in Ontario, candidates must successfully complete all requirements of the Paralegal Licensing Process, be of good character, submit all required documentation and pay any outstanding fees by the prescribed deadlines.

Information on the procedure for obtaining a paralegal licence, relevant dates and timelines will be sent to candidates through their online account as soon as they receive their examination result. The precise due date for the payment of the fee for licensing will be communicated to candidates once they have passed their Licensing Examination. All fees are subject to change.

 

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H. Contacting the Law Society

Licensing and Accreditation Hours of Operation and Location: 

9:00 a.m. and 5:00 p.m., Monday through Friday

130 Queen Street West

Toronto, Ontario

M5H 2N6 

 

Please send any inquiries via your Law Society account. You may also speak to staff directly at (416) 947-3315 regarding the Licensing Process. Please note that the Licensing and Accreditation Department receives a high volume of calls in the weeks leading up to the examination registration and payment deadlines and the application due date.

If you are visiting the Law Society in person during the distribution period, you may access the Law Society by public transit in a number of ways:

  • Candidates traveling by streetcar should take the Queen streetcar and get off at Queen and York. 
  • Candidates traveling by subway should take the Yonge-University-Spadina line to Osgoode station. 
  • Candidates traveling on the GO Transit system should get off at Union station and walk to Osgoode Hall or take the subway to Osgoode station. 

 

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