Guide to Closing Your Practice for Paralegals - Appendix 4

Clause In Letter Re: Client Funds, Documents Or Property In Trust


Sample Clause re: client funds  

Please be advised that, after payment of your outstanding account [attach statement of account, if applicable], we hold $[client trust ledger balance] for you in trust. If you would like this balance to be forwarded to a third party or to another paralegal or lawyer, in trust, please indicate this in the attached Direction to Transfer Client File, Funds or Other Property. If you wish to have this balance delivered to you directly with your file, please complete the attached Request for Client File, Funds or Other Property. If we do not receive your signed authorization or request by [date], the funds will be paid by firm trust cheque sent to you at this address by registered mail. If we cannot reach you to obtain instructions or to return your funds to you, we will make arrangements for the continued safekeeping of your monies.

Sample Clause re: original client document

Please be advised that we hold an original [document] dated [date] for you in trust. If you would like this document to be forwarded to a third party or to another paralegal or lawyer for continued safekeeping, please indicate this in the attached Direction to Transfer Client File, Funds or Other Property. If you wish to have this document delivered to you directly with your file, please complete the attached Request for Client File, Funds or Other Property. If we do not receive your signed authorization or request by [date], your original document will be returned to you at this address by registered mail. If we cannot reach you to obtain instructions or to return your original document to you, we will make arrangements for its continued safekeeping.

Sample Clause re: other client property

Please be advised that we hold [item(s)] for you in trust. If you would like this property to be forwarded to a third party or to another paralegal or lawyer for continued safekeeping, please indicate this in the attached Direction to Transfer Client File, Funds or Other Property. If you wish to have this property delivered to you directly with your file, please complete the attached Request for Client File, Funds or Other Property. If we do not receive your signed authorization or request by [date], this property will be returned to you at this address by registered mail. If we cannot reach you to obtain instructions or to return this property to you, we will make arrangements for its continued safekeeping.