Guide to Closing Your Practice for Paralegals - Appendix 8

Transfer Memo to File or New Legal Representative

 

Memo to:  [File, new paralegal/lawyer name]

Client Name: 

File Name:      

File Number:

Date:

 

Important to Note:   [limitation periods, appearance dates, and outstanding obligations]

Retainer:  I was retained by [client] on [date] with respect to the following: [list all items, include original retainer letter to client or retainer agreement signed by client]

Summary:  A summary of the history of this matter is as follows: [summarize facts and history of matter to present; include details of litigation, negotiations, etc.]

Client Position:  The client's position on each issue is: [summarize the client's position on each issue of the matter, any changes, etc.]

Opposite Position:  The opposing side's position on each issue is: [summarize the opposing side's position on each issue of the matter, any changes, etc.] 

Other Information:  Additional relevant information about this matter includes: [summarize any other information that may be relevant or of assistance]

File Transfer:  I have transferred the file to you per [client's instructions or sale or transfer of the practice to the new paralegal/lawyer]. [include copy of the client's authorization/direction to the transfer of the file or, where the client could not be reached, copy of the notice of transfer sent to the client ]