Guide to Closing Your Practice for Paralegals - Appendix 13

Office List of Contacts

 

Paralegal's Personal Information

Name:                                                                                                                                                  

Date of birth:                                                                                                   

Social Insurance Number:                                                                    

Office Address:                                                                                                                                   

                                                                                                                                                            

Phone:                                                                                                 

Fax:                                                                                                     

E-mail:                                                                                                  

Home Address:                                                                                                                                    

                                                                                                                                                            

Phone:                                                                                                     

E-mail:                                                                                                 

 

Paralegal's Spouse or Family Contact 

Name:                                                                                                                                                  

Home Address:                                                                                                                                    

                                                                                                                                                            

Phone:                                                                                                      

E-mail:                                                                                                 

 

Office Manager

Name:                                                                                                                                                         

Home Address:                                                                                                                                     

                                                                                                                                                             

Phone:                                                                                                                        

E-mail:                                                                                                 

 

 

Office Passwords (person with access to computers, e-mail, voice mail, etc.)

Name:                                                                                                                                                    

Home Address:                                                                                                                                     

                                                                                                                                                           

Phone:                                                                                                 

E-mail:                                                                                                  

 

Name:                                                                                                                                                 

Home Address:                                                                                                                                    

                                                                                                                                                            

Phone:                                                                                                        

E-mail:                                                                                                 

 

Office Landlord or Property Manager 

Name:                                                                                                                                                  

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

 

Bookkeeper

Name:                                                                                                                                                  

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

 

Accountant

Name:                                                                                                                                                  

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

 

Paralegals, Lawyers or Others Who Share Office Space

Name:                                                                                                                                                  

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

 

Lawyer or Other Legal Representative

Name:                                                                                                                                                  

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

 

Personal Representative(s)

Location of Will:                                                                                                                                   

Estate Trustee:                                                                                                                                    

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

 

Location of

Power of Attorney:                                                                                                                              

Attorney:                                                                                                                                              

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

 

Paralegals or Lawyers To Assist With Practice Closure or Transfer

Name:                                                                                                                                                  

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

 

Name:                                                                                                                                                 

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

 

 

Mixed Trust Account(s)

Institution:                                                                                                                                            

Account Number:                                                                                                                                 

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

                       

Other Signatory:                                                                                                                                     

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

 

Institution:                                                                                                                                            

Account Number:                                                                                                                                 

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

                       

 

Other Signatory:                                                                                                                                 

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

 

Separate Trust Account(s)

Institution:                                                                                                                                            

Account Number:                                                                                                                                 

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

                     

Other Signatory:                                                                                                                                  

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

           

Institution:                                                                                                                                            

Account Number:                                                                                                                                 

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

                      

Other Signatory:                                                                                                                                  

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  


General Account(s)

Institution:                                                                                                                                            

Account Number:                                                                                                                                 

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

                       

 

Other Signatory:                                                                                                                                 

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

 

Institution:                                                                                                                                            

Account Number:                                                                                                                                 

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

                       

 

Other Signatory:                                                                                                                                 

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  


Business Credit Cards and Lines of Credit

Institution:                                                                                                                                            

Account Number:                                                                                                                                 

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

                       

 

Other Signatory:                                                                                                                                 

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

 

Institution:                                                                                                                                            

Account Number:                                                                                                                                 

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

                       

Other Signatory:                                                                                                                                  

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

 

Process Service Company

Provider:                                                                                                                                              

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

 

Post Office or Other Mail Service Box

Provider:                                                                                                                                              

Box Number:                                                                                                                                        

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

 

Post Office or Other Mail Service Box

Provider:                                                                                                                                              

Box Number:                                                                                                                                         

Address:                                                                                                                                             

                                                                                                                                                             

Phone:                                                                                                

E-mail:                                                                                                  

 

Key Holder/Signatory:                                                                                                                          

Address:                                                                                                                                               

                                                                                                                                                           

Phone:                                                                                                 

E-mail:                                                                                                  

 

Other Key Holder/

Signatory:                                                                                                                                           

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

 

Safety Deposit Boxes 

Institution:                                                                                                                                            

Box Number:                                                                                        

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

                   

Key Holder/Signatory:                                                                                                                                     

Address:                                                                                                                                             

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

 

Other Key Holder/

Signatory:                                                                                                                                                       

Address:                                                                                                                                             

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

 

Items Stored:                                                                                                                                       

                                                                                                                                                           


Off-Site Storage 

 Provider:                                                                                                                                              

Locker Number:                                                                                                                                   

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

 

Key Holder:                                                                                                                                                     

Address:                                                                                                                                             

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

 

Other Key Holder:                                                                                                                                           

Address:                                                                                                                                             

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

       

Items Stored:                                                                                                                                       

 

                                                                                                                                                           
  

Leases and Maintenance Contracts

Item:                                                                                                                                                    

Lessor/Vendor:                                                                                                                                    

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

Lease/ Contract

Expiry Date:                                                                                        


Item:                                                                                                                                                    

Lessor/Vendor:                                                                                                                                    

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

Lease/ Contract

Expiry Date:                                                                                        

 

 

Item:                                                                                                                                                   

Lessor/Vendor:                                                                                                                                    

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

Lease/ Contract

Expiry Date:                                                                                        

 

 

Service Providers and Suppliers

Provider/Supplier:                                                                                                                                

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

Website:                                                                                                                                                                     

 

Provider/Supplier:                                                                                                                               

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

Website:                                                                                                                                             

 

 

Provider/Supplier:                                                                                                                              

Contact Person:                                                                                                                                  

Address:                                                                                                                                             

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

Website:                                                                                                                                 


Professional Liability Insurance - Primary Coverage

Insurer:                                                                                                                                                

Policy number:                                                                                    

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

Website:                                                                                              

 

Professional Liability Insurance - Excess Coverage

Insurer:                                                                                                                                                

Policy number:                                                                                    

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

Website:                                                                                              

 

Business or Commercial Insurance

Insurer:                                                                                                                                                 

Policy number:                                                                                     

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

Website:                                                                                              

 

 

Life Insurance

Insurer:                                                                                                                                                 

Policy number:                                                                                     

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

Website:                                                                                              

 

Health or Disability Insurance

Insurer:                                                                                                                                                 

Policy number:                                                                                     

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

Website:                                                                                              

 

Extended Health Care Insurance

Insurer:                                                                                                                                                 

Policy number:                                                                                     

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

Website:                                                                                              

 

Licensed to Provide Legal Services in Other Jurisdictions

Jurisdiction:                                                                                                                                         

Member/

Licence number:                                                                                 

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

Website:                                                                                              

 

Jurisdiction:                                                                                                                                        

Member/

Licence number:                                                                                 

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

Website:                                                                                              

 

Jurisdiction:                                                                                                                                        

Member/

Licence number:                                                                                 

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

Website:                                                                                              

 

Other Professional Memberships

Association/

Organization:                                                                                                                                      

Member/

Licence Number:                                                                                

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

Website:                                                                                              

 

Association/

Organization:                                                                                                                                      

Member/

Licence Number:                                                                                

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

Website:                                                                                              

 

Association/

Organization:                                                                                                                                      

Member/

Licence Number:                                                                                

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

Website:                                                                                              

 

Professional Corporation Information

Corporate Name:                                                                                                                                 

Date Incorporated:                                                                               

Lawyer for

Corporation:                                                                                                                                        

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

Location of Certificate

of Incorporation and

Certificate of Authorization:                                                                                                                

Location of Corporate

Minute Book and Seal:                                                                                                                        

Location of Corporate

Tax Returns:                                                                                                                                       

 

Limited Liability Partnership Information

Date Partnership

Formed:                                                                                              

Partner(s):                                                                                                                                           

                                                                                                                                                            

                                                                                                                                                            

Lawyer for

Partnership:                                                                                                                                        

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

 

Location of Partnership

Agreement:                                                                                                                                         

 

Multi-Discipline practice or Multi-Discipline Partnership Information

Date Practice

Arrangement Formed:                                                                         

Non-licensee(s):                                                                                                                                  

                                                                                                                                                            

                                                                                                                                                            

Lawyer for Practice

Arrangement:                                                                                                                                      

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

Location of Practice

Arrangement Agreement:                                                                                                                    

 

Affiliation Information

Date Practice

Arrangement Formed:                                                                         

 Non-licensee(s):                                                                                                                                  

                                                                                                                                                             

                                                                                                                                                           

Lawyer for Practice

Arrangement:                                                                                                                                      

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

Location of Practice

Arrangement Agreement:                                                                                                                    

 

Other Important Contacts

Name:                                                                                                                                                  

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

Reason for

Contact:                                                                                                                                              

 

Name:                                                                                                                                                  

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

Reason for

Contact:                                                                                                                                              

 

Name:                                                                                                                                                  

Address:                                                                                                                                              

                                                                                                                                                            

Phone:                                                                                                 

E-mail:                                                                                                  

Reason for

Contact: